Your guide to working remotely in Slack

Learn the three building blocks of how you and your team get work done—no matter your location

The sudden shift to remote work for millions of people means additional pressure for teams to stay aligned, feel connected and get work done.

Slack was built for this. Because it’s a channel-based messaging platform, all your work—conversations, files, even third-party applications such as Zoom and Google Drive—is organized in one place and accessible from anywhere. This makes it easier to access information, collaborate effectively with your coworkers and, ultimately, get work done faster.

Here are three top tips to help remote teams get started using Slack.

1. Use channels to create a virtual office in Slack

In Slack, work happens in channels—dedicated spaces for all the right people to have focused discussions on a specific topic. In lieu of working in the same location together, channels allow everyone to see the same conversations and stay up to date with the latest files and decisions, keeping your team naturally aligned from anywhere.

Here are a couple ways that remote teams set up channels to stay connected and work together:

  • Create a dedicated channel for every project—like #acme-virtual-event-2020—and move all status updates, meeting notes, discussions, files and feedback into that channel. Information is centralized and readily accessible, no longer scattered across multiple email threads.
  • Create team channels, for example #team-marketing, and use them to hold daily meetings or stand-ups and to stay connected throughout the day.

Read on for more tips on how to work effectively in channels.

Name your channels with intention

What’s in a name? Well, a lot! Properly naming your channels is a simple way to ensure that collaboration stays on topic, and it signals relevance to team members considering joining.

We recommend using a consistent set of channel-naming conventions so that channels are easy to find and parse.

Examples of effective channel prefixes in Slack

Pin important files and messages for your team

Project plans, creative briefs and FAQs can all be pinned to a channel, so that everyone in it can quickly find the most important files and messages. To start:

  • Click the pin icon to view all pinned items in a channel or message
  • You can pin an item yourself by hovering over the message or file you’d like to pin, clicking the “more actions” icon and selecting “Pin to channel”

A GIF explaining how to "pin" an item in Slack, which keeps information more visible in channels

 

Use the #general channel for announcements

When your team members aren’t all together in the office, it’s important to have a single place where everyone can go to get information.

Because every member who joins your workspace is added to the default #general channel, it’s a great channel to use when you want to make organization-wide announcements. If you are an administrator on the team, you can also restrict posting permissions to certain members, to ensure that the announcements posted are from the right members and the channel stays on topic.

Related: Learn how to set up a #general Slack channel for announcements

2. Stay engaged with your team, from anywhere

Working remotely doesn’t mean you have to sacrifice human interaction. In fact, many teams are already using Slack to help foster alignment across departments and time zones.

Ultimately, a strong team culture is critical for maintaining cohesive, motivated and resilient remote teams.

Unity, a platform for 3-D developers, shifted its 3,400 employees in 17 countries to a fully remote workforce in less than a week. The company credits Slack (and Slack channels) for making it possible. After Unity directed its workers to shelter in place, engagement in the Slack channel #unity-all—a channel usually reserved for the company’s most important news—soared. The increase in engagement indicated employees’ deep need to feel connected and find answers to their questions.

Use emoji reactions to celebrate and engage

In Slack, you can use a wide range of emoji to react to any message with a single click. Emoji reactions, or what we scientifically call “reacji,” are a nice way to celebrate teammates, no matter where they are. It’s hard not to feel appreciated when you see the :tada: and :clap: reacji add up.

Example of how to support and celebrate your team within Slack with emojis

Emoji reactions are also a handy way to show teammates when you’re looking into something or to help keep track of when a task is completed. And that’s the magic of a reacji—it’s far less disruptive than a message but can still convey so much!

Example within Slack of common emoji and their meaning

Remember to make time for face time

Working remotely doesn’t mean you have to work alone. It’s important to create moments for face time, whether that’s a regularly scheduled video call with your immediate team or asking a colleague you’ve been messaging to hop on a call to hash things out faster.

Slack has voice and video calls built in, so you can start a call with any member of your workspace right from the platform, without having to leave Slack and go into a browser or calendar app. Much like the way you’d walk up to a colleague’s desk, you can do the same in Slack with a quick call.

If your team already has a service for video and voice (Slack integrates with nearly all of them), you can easily connect it with Slack to bring all of your communication into one convenient place.

Share your availability with teammates

While Slack helps colleagues across departments and time zones feel more connected, it’s just as important to remember to disconnect and to set boundaries for your own working hours. Two of the best tools to do that are setting a status and using Do Not Disturb.

You can set a status to let colleagues know when you’re OOO (out of office), AFK (away from keyboard) or TMB (taking a mental break), or you can customize your message, as shown in the image below.

Example of how to set your status in Slack

Note: If you use Google or Outlook calendar, sync your calendar to Slack and it will automatically update your status for you when you’re in a meeting.

And to make sure you’re properly disconnected during off-work hours, we recommend setting a Do Not Disturb schedule to temporarily pause any notifications during that time.

Example of how to set a custom status in Slack

3. Bring partners and tools to your work in Slack

Share channels with your external partners

Whether you’re working with a vendor on a project, a customer on a contract, or a partner on a campaign, you can use a shared channel to connect your two organizations.

Note: Shared channels is a paid Slack feature. Learn more about our plans here.

From there, copy the link provided and send it to your external partner.

  • Once you’ve connected through a shared channel, you’ll also be able to send direct messages to one another across company lines—perfect for discussing edits and clearing up confusion one on one.
  • Head over to our collection of resources on shared channels to learn more about how they work and how to set one up.

Use your favorite apps, without switching context

Whether your team uses G Suite or Office 365, Dropbox or Box, Zoom or role-specific tools like Salesforce and Jira, Slack integrates with the essential tools that organizations rely on. When all your tools work together and can be accessed from one place, you’ll spend less time switching between apps and browser tabs and more time focused on moving your work forward.

View and download these tools and more in our App Directory:

Related: Our Help Center provides a list of all our integrations and will walk you through the process of setting those services as your team’s default.

Shifting entire organizations from office work to a fully distributed workforce is never easy, but with Slack, people have a shared, historical view into the work that’s happening across their organization, can re-create the more human moments of work to stay connected with colleagues, and can easily integrate the tools people use every day to prioritize the work that matters most.

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