Data retention policy
Customer data may be retained as long as the account is in active status. Data enters an “expired” state when the account is voluntarily closed. Expired account data will be retained for 3 days. After this period, the account and related data will be removed. Customers that wish to voluntarily close their account should download their data manually prior to closing their account.
Data archiving and removal policy
If a customer wishes to have their data removed from a closed account sooner than our standard 3-day retention period, an authorized account user can contact us and make the request. The data will be removed within 24 hours of receiving the request.
If a customer account is involuntarily suspended, then there is a 14-day grace period during which the account will be inaccessible but can be reopened if the customer meets their payment obligations and resolves any terms of service violations.
If a customer wishes to manually backup their data in a suspended account, then they must ensure that their account is brought back to good standing so that the user interface will be available for their use. After 7 days, the suspended account will be closed and the data will enter the “expired” state. It will be permanently removed 3 days thereafter (except when required by law to retain).
Data storage policy
Customer data is secured at rest in databases and cloud storage using AES-256 encryption.
Data center location(s)
United States
Data hosting details
Cloud-hosted with primary and secondary zones.
App/service has sub-processors
yes
Guidelines for sub-processors
App/service uses large language models (LLM)
yes
LLM retention settings
We have a Zero Data Retention agreement in place with OpenAI.
LLM data tenancy policy
We have a Zero Data Retention agreement in place with OpenAI. Data is isolated from their other customers.
LLM data residency policy
Our OpenAI data processing is carried out in the US.