Data retention policy
TL;DR: We keep your information for as long as necessary to fulfill the purposes outlined in this privacy notice unless otherwise required by law.
We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements).
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
Data archiving and removal policy
Termination of your account. You can terminate your account at any time by sending us a request to privacy@staircase.ai. Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we will retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Terms of Use and/or comply with applicable legal requirements.
Data storage policy
We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security, and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Website is at your own risk. You should only access the Website within a secure environment.
Data center location(s)
United States
Data hosting details
Cloud hosted
App/service has sub-processors
yes
Guidelines for sub-processors
App/service uses large language models (LLM)
yes
LLM model(s) used
Azure OpenAI
LLM retention settings
Azure OpenAI retains prompts and completions for 30 days for abuse monitoring purposes. This data is stored in Microsoft's Azure environment and is not accessible to other customers or OpenAI. The data is encrypted both in transit and at rest.
LLM data tenancy policy
Staircase AI operates in 2 separate data centers, in the US and EU.
Customers are assigned to one cluster at onboarding.
Data is never shared between the 2 data centers, with other customers or used by Microsoft/OpenAI to train foundation models.
LLM data residency policy
Staircase AI clusters store their data locally in the US or EU accordingly.
Azure OpenAI service is accessed in the same region, so data is never moved or replicated.