Weekly sync agenda

List the meeting goals, discussion topics, action items, and next steps. Clearly specify who will lead each section of the meeting and the duration of each part. Maintain consistency in the meeting format by using a weekly agenda template every week.

Stick to a consistent framework and schedule, and limit the time spent on each discussion topic. Only invite necessary participants to meetings. Clearly delegate tasks and specify ownership along with deadlines in the meeting agenda. Share meeting notes and previous agendas on Slack to keep everyone aligned.

A meeting agenda is the plan you follow to keep the meeting on track and make sure you cover all necessary topics and information. Meeting minutes summarize what happened during the meeting, including decisions made and action items assigned.

Send out the meeting agenda at least 24 to 48 hours before the meeting time. This “heads up” gives attendees time to prepare questions, updates, and suggestions. When you post an agenda in Slack, everyone can access it and comment directly to add items or ask for clarifications before you gather.

Purpose, product, people, and process are often referred to as the four P’s of an effective meeting agenda. Identify why you’re meeting (purpose), the goals of coming together (product), the team members who need to be present (people), and the sequence of topics and events in the meeting (process). Meetings that adhere to this framework are more likely to stay focused and achieve their goals.

Weekly meetings are valuable opportunities to discuss key priorities, provide progress updates, address roadblocks, and review deadlines. In your agenda, allocate time for brainstorming, problem-solving, and planning next steps. Afterward, share meeting minutes on Slack to keep everyone updated.