Introducing lists: Track projects and tasks in Slack

Note: Lists are rolling out gradually. We appreciate your patience as they become available in the coming weeks.  

Lists are designed to align organisation and collaboration on work happening in Slack. Use Lists to keep track of the tasks you’ve got on the go, stay aligned with your teammates in the flow of your conversations, and save time on your work with less switching between apps. 

GIF demonstrating Lists in Slack

 

Ways to use a List

Browse the guides or watch the short videos below to make the most of List features and functionality. Each guide and video starts from a template, and shows you how to customise it to get to work faster. 

Manage a project

Plan and assign tasks, then track their status in a List shared with your project team. Watch the video.

Triage requests

Collect messages and triage them as requests in a List. Watch the video.

Plan team priorities

Collaborate with your team to prioritise your quarterly projects. Watch the video.


Get started

Create a List

To create a List in Slack, you can either start from scratch or use one of our templates.

  1. From your desktop, click the   Lists icon in the navigation bar. If you don't see it, hover over   More to find it.
    An image of a cursor over the More icon in the Slack desktop app.
  2. In the top right-hand corner, click   New, or choose a template and click Use Template to get started.


Customise your List

Lists can be tailored for all kinds of work management needs. Once you know how you'll be using a List, decide on the fields you need, add items to represent the tasks you'll complete, then start collaborating with your team.

Create fields

Add items

Collaborate

Add and adjust the fields for the items you'll track in your List.

  1. Click a field in the top row of the List, then select   Edit field.
  2. Edit the name of the field, and select a Field type to change the format of the data.
  3. Click on Save.
  4. To add more fields, click the   plus icon at the end of the top row.

Note: You can also add more fields by opening an item. From the table or board layout, click any item to open it, then click   Add field in the panel on the right.

Add items and fill out the fields for each task or deliverable.

  1. Click Untitled item and enter a description.
  2. For each item, click the field cells to enter the relevant data. The data will be formatted according to the field type.
  3. To add more items, click   Add item at the bottom of the List.

Share your List in Slack, add assignees to items and add comments to collaborate with your team.

Share your List

  1. From a List, click Share in the top right-hand corner.
  2. From the General tab, select if everyone in your workspace should have Restricted, Can view or Can edit access, then click Save.
  3. From the Channels or People tabs, add the names of people or channels who can collaborate on the List, then click Share. The List will be sent as a message to the people or channels that you specified.

Add assignees

  1. Click the   plus icon at the end of the top row of a List to create a new field. If your List already has a people field, skip to step 4.
  2. Add a name for the field, then select   People from the Field type drop-down menu.
  3. Choose if you’d like to allow multiple selections and whether you’d like names to show in the List, then click Save.
  4. Click the   people field on an item, then search for and select a member.

Comment in thread

  1. Hover over an item, then click   Add comment.
  2. Type your message, then press   Send.

Tip: For detailed instructions on creating and working with Lists, visit Use Lists in Slack.


FAQ

Can I replace my existing work and project management software with Slack Lists?

Slack Lists help to save time switching between apps and tools. We hope that you’ll find Lists helpful for organising work and collaborating as a team, but more dedicated project tracking software might be necessary for more complex projects that require reporting or analytics.

Can I use Lists on mobile?

Yes! You can create and update Lists on your iOS and Android devices. 

Who can see my Lists?

By default, Lists you create are private and can only be accessed by you, but you can share a List to allow others to see or edit it. When you share an item from a List in a channel or direct message (DM), the recipients are granted edit access to the List. If you link to a List from a canvas, permissions are not synced with the canvas permissions, so you can control who has access to the List separately.

Will people be notified when I assign them to an item or mention them in a thread?

Only if they have access to the List. If the List has not been shared with them nor in a public channel, the user will not be notified.

How does data retention work with Lists?

Lists and canvases share a data retention policy. If you already have a retention policy set for canvases, Lists will follow the same policy. 

 

 

Who can use this feature?