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    4. Save messages and files for later

Save messages and files for later

You can save messages and files in Slack to easily refer to them later, or set yourself a reminder to come back to something at a more convenient time. Your saved items and reminders are only visible to you and can be viewed in one place from your desktop or mobile device.clicking the save icon from a message in a channel conversation to add it to your later view

Save a message or file

Desktop

Mobile

Save a message

  1. Hover over the message that you'd like to save.
  2. Click the  save icon. 

Save a file

  1. Hover over the file that you'd like to save.
  2. Click the  More actions icon. 
  3. Select  Save for later.


Save a message

  1. Tap the message that you’d like to save.
  2. Tap the  save icon.

Save a file

  1. Tap the file that you’d like to save.
  2. Tap the  three dots icon in the bottom right.
  3. Choose  Save for later.

Note: Saving a file keeps it accessible in Slack, but you can also download a file to your device to keep a copy elsewhere.

 

View your saved items

Your saved items will be organised into three separate tabs within the  Later view:

  • In progress
    The In progress tab is where you’ll find your reminders and newly saved items. From here, you can jump to the messages and files in their original conversations, archive them, mark them as complete or set a date and time to receive a reminder.
  • Archived
    Think of the Archived tab as a place to store a message or file that you’ll need further down the road. It could be something that you reference often, or something that doesn’t have a task associated with it but is still handy to keep around.
  • Completed
    When you’ve finished with a saved message or file, you can mark it as complete to tick it off your to-do list. Anything you mark as complete will be moved to the Completed tab in case you need to come back to it later. 

Tip: Move completed items back to the In progress tab by clicking the  three dots icon and selecting Move to In progress.

To view your saved items, follow the steps below:

Desktop

Mobile

  1. Select  Later from your left sidebar. If you can’t see this option, click  More to find it.
  2. Switch between the In progress, Archived or Completed tabs to see all your saved items. 
  1. Tap  Home at the bottom of the screen.
  2. Tap  Later.

 

Jump to a saved item

Desktop

Mobile

  1. From the In progress, Archived or Completed tab, find the item that you’d like to open.
  2. In the top-right corner of the message or file, click the  Open in channel icon. 

From the In progress, Archived or Completed tab, tap a message or file to open it.

 

Archive a saved item

Desktop

Mobile

From the In progress tab, click the  three dots icon in the top-right corner of the message or file that you’d like to move, then select Archive.

  1. From the In progress tab, long press the message or file that you’d like to archive.
  2. Tap  Archive.

 

Mark a saved item as complete

Desktop

Mobile

From the In progress tab, click the  Complete icon in the top-right corner of the message or file that you’d like to mark as complete.

  1. From the In progress tab, long-press the message or file that you’d like to mark as complete.
  2. Tap  Complete.

 

Set or edit a reminder

You can set a reminder for messages or files that you’ve saved so that you’ll be notified to come back to them at a later time. 

Desktop

Mobile

  1. From the In progress tab, click the  Reminder icon in the top-right of the message or file that you’d like to be reminded of.
  2. Select a time from the list, or set a custom date and time and click Update.
  1. From the In progress tab, find the item that you’d like to set a reminder for, then long-press it.
  2. On the menu that appears, tap  Set reminder.

 

Any reminder you set from the  More actions menu on a message will also appear in In progress, where you’ll be able to mark them as complete or edit the timeframe by following the steps above.

 

Filter upcoming reminders

By default, the In progress tab will show all your upcoming and past-due reminders alongside other items that you’ve saved. If you’d like, you can filter out upcoming reminders so that you can focus on the ones that are currently due:

  1. From the In progress tab on desktop, click the  Filter icon in the top right.
  2. Select Show upcoming reminders to show or hide them from the list of saved items and reminders.

 

Remove a message or file from Later

Desktop

Mobile

  1. Click  Later near the top of your left sidebar. If you can’t see this option, click  More to find it.
  2. Hover over the message or file that you’d like to remove from your saved items.
  3. Click the  save icon.
  1. Tap  Home at the bottom of the screen.
  2. Tap  Saved.
  3. Press and hold the message or file that you’d like to remove from your saved items.
  4. Select Remove from Later.

You can save messages and files in Slack to easily refer to them later, or set yourself a reminder to come back to something at a more convenient time. Your saved items are only visible to you and can be viewed in one place from your desktop or mobile device.

clicking the save icon from a message in a channel conversation to add it to your later view

Save a message or file

Desktop

Mobile

Save a message

  1. Hover over the message that you'd like to save.
  2. Click the  save icon. 

Save a file

  1. Hover over the file that you'd like to save.
  2. Click the  More actions icon. 
  3. Select  Save for later.

Save a message

  1. Tap the message that you’d like to save.
  2. Tap the  save icon.

Save a file

  1. Tap the file that you’d like to save.
  2. Tap the  three dots icon.
  3. Select  Save for later.

Note: Saving a file keeps it accessible in Slack, but you can also download a file to your device to keep a copy elsewhere.

 

View your saved items

Your saved items will be organised into three separate tabs within the  Later view:

  • In progress
    The In progress tab is where you’ll find your reminders and newly saved items. From here, you can jump to the messages and files in their original conversations, archive them, mark them as complete or set a date and time to receive a reminder.
  • Archived
    Think of the Archived tab as a place to store a message or file that you’ll need further down the road. It could be something that you reference often, or something that doesn’t have a task associated with it but is still handy to keep around.
  • Completed
    When you’ve finished with a saved message or file, you can mark it as complete to tick it off your to-do list. Anything you mark as complete will be moved to the Completed tab in case you need to come back to it later. 

Tip: Move completed items back to the In progress tab by clicking the  three dots icon and selecting Move to In progress.

To view your saved items, follow the steps below:

Desktop

Mobile

  1. Click   Later.
  2. Switch between the In progress, Archived and Completed tabs to see all your saved items.
  1. Tap  Home.
  2. Tap  Later.
  3. Switch between the In progress, Archived and Completed tabs to see all your saved items.

 

Jump to a saved item

Desktop

Mobile

  1. From the In progress, Archived or Completed tab, find the item that you’d like to open.
  2. In the top-right corner of the message or file, click the  Open in channel icon. 

From the In progress, Archived or Completed tab, tap a message or file to open it.

 

Archive a saved item

Desktop

Mobile

From the In progress tab, click the  three dots icon in the top-right corner of the message or file that you’d like to move, then select Archive.

  1. From the In progress tab, long press the message or file that you’d like to archive.
  2. Tap  Archive.

 

Mark a saved item as complete

Desktop

Mobile

From the In progress tab, click the  Complete icon in the top-right corner of the message or file that you’d like to mark as complete.

From the In progress tab, find the item you would like to mark as complete, then tap the Complete button.

 

Set or edit a reminder

You can set a reminder for messages or files that you’ve saved so that you’ll be notified to come back to them at a later time. 

Desktop

Mobile

  1. From the In progress tab, click the  reminder icon in the top-right of the message or file you would like to be reminded of.
  2. Select a time from the list, or set a custom date and time and click Update.
  1. From the In progress tab, find the item you would like to set a reminder for, then tap the   reminder icon.
  2. Select a time from the list or set a Custom date and time and click Set Reminder.

 

Any reminder you set from the  More actions menu on a message will also appear in In progress, where you’ll be able to mark them as complete or edit the timeframe by following the steps above.

 

Filter upcoming reminders

By default, the In progress tab will show all your upcoming and past-due reminders alongside other items that you’ve saved. If you’d like, you can filter out upcoming reminders so that you can focus on the ones that are currently due:

  1. From the In progress tab on desktop, click the  filter icon in the top right.
  2. Select Show upcoming reminders to show or hide them from the list of saved items and reminders.

 

Remove a message or file from Later

Desktop

Mobile

  1. Click   Later.
  2. Hover over the message, reminder or file that you’d like to remove from your saved items.
  3. Click the  save icon.
  1. Tap  Home.
  2. Tap  Later.
  3. Press and hold the message or file that you’d like to remove from your saved items.
  4. Select Remove from Later.

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