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slack tips

Set, sync and share: all the ways to update your Slack status

Let your teammates know what you’re up to and when you’ll be slow to respond

Author: Matt Haughey20th March 2022

Whenever you step away from Slack – to get lunch, take a week off or just focus on a task for a few hours – you can use a customised status in Slack to manage your colleagues’ expectations. Your Slack status is also an easy way to share what you’re working on or whom your colleagues should contact in your absence.

Slack comes with five default choices for status, including 🗓in a meeting, 🤒out sick or 🏝on holiday, and your Slack admins can tailor options to fit your team’s precise needs.

For anything else, you can create your own customised status that says exactly what you want your team to know. Maybe that’s ‘on a deadline and slow to respond’ or ‘popped out for ☕’️. Each status can be up to 100 characters long and feature an emoji of your choice.

Setting your Slack status

It’s easy to set your status in all versions of Slack. From your computer, click on your name in the upper-left corner of your sidebar, then select Set a status. On our mobile apps, tap the You option on the bottom tab bar, then edit your status directly from there.

Sync your status with apps for Slack

Apps designed to work with Slack can automatically set your status as well. For example, Zenefits syncs your status with its time-off tracking system so that people know when you’re on holiday, while both Google Calendar and Outlook Calendar sync to show when you’re in a meeting (and when you’re free) in Slack. Your status will also automatically update when you’re on a voice or video call in Slack, then reset when you’ve finished.

How your status appears in Slack

Any emoji that you choose is displayed next to your name in messages and in the left sidebar, giving teammates a quick sign of what you’re up to without cluttering your conversation.

A quick hover over the emoji will display your status in its full glory. If you didn’t select an emoji, we’ll automatically show 💬 so that people know that you’ve set your status to something. Your status will always appear in your profile and in the message box of your DMs.

Your status will clear after the day is over by default, but there are also preset options for common shorter intervals such as 30 minutes or an hour. You can also set the expiry date and time of your message, so your holiday status, for example, disappears when you’re back at work.

Setting a status in Slack is a quick and easy way to tell your team what you’re up to, as well as your availability. So go ahead and take that holiday that you deserve, because with a status set in Slack, your colleagues will know when to look forward to your return.

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