By default, all members can create both standard and premium workflows. Workspace owners and admins can restrict access to certain people if they'd like: 

1. From your desktop, click on your workspace name at the top left.
   
2. Select Settings & administration from the menu, then click on Workspace settings.
3. Click on the Permissions tab at the top of the page.
4. Next to Standard workflow creation or Premium workflow creation, click Expand.
5. Choose who can create workflows. If you select Any owner or admin, you can tick the box next to Also include specific users and groups to grant access to specific members or user groups.
6. Click on Save.  

If you remove someone’s access to Workflow Builder, they will still be able to manage workflows that they created before losing access. 

By default, all members of an Enterprise Grid org can create workflows. Org owners and admins can disable Workflow Builder for their entire org, or set an org policy to choose which members can create both standard and premium workflows. 

Enable or disable Workflow Builder

1. From your desktop, click on your workspace name at the top left.
   
2. Select Settings & administration from the menu, then click Organisation settings.
3. From the left sidebar, click  Settings. Then select Organisation settings.
4. Next to Workflow Builder, select Enable or Disable. Then, click Enable or Disable to confirm.

Any workflows created before Workflow Builder was disabled will remain active and available for anyone to use. To prevent people from using a workflow, add yourself as a collaborator and remove the workflow, or ask an existing collaborator to unpublish or delete it.

Set an org policy for workflow creation

If Workflow Builder is enabled, org owners and admins can set an org policy to manage who can create only standard workflows and who can create standard and premium workflows:

1. From your desktop, click on your workspace name at the top left.
   
2. Select Settings & administration from the menu, then click Organisation settings.
3. From the left sidebar, click  Settings. Then select Organisation policies.
4. Click the Permissions tab. 
5. Next to Standard workflow creation or Premium workflow creation, click Add policy. 
6. Choose who can create workflows. If you select Any owner or admin or Org owners and admins, you can tick the boxes next to Regular members of specific workspaces or Certain people to grant permissions to workspaces or specific people.
7. Click Save policy, then click Create policy to confirm.

Legacy workflow creation and org policies

If you set an org policy for premium workflow creation, Workspace owners and admins will no longer be able to adjust Workflow Builder settings from workspaces they manage.

Instead, the policies you set at the org level for standard and premium workflow creation will determine who can create standard, premium and legacy workflows.

If you choose not to set an org policy for premium workflow creation, everyone except guests will be able to create premium workflows and legacy workflow creation will be determined by the permission Workspace owners or admins set at the workspace level. 

Note: You'll continue to have access to the legacy Workflow Builder only if any of your legacy workflows could not be migrated to the latest version of Workflow Builder. In September 2024, all legacy workflows will stop running, the workflow creation permissions will determine only standard and premium workflow creation, and the legacy Workflow Builder will no longer be accessible.

1. From your desktop, click on your workspace name at the top left.
   
2. Select Settings & permissions from the menu, then click on Workspace settings. 
3. Click on the Permissions tab at the top of the page. 
4. Click on Expand next to the feature that you'd like to manage access to. Then tick or untick the box. 
5. Click on Save. 

Org owners and admins can set org policies to manage access to workflow features.

1. From your desktop, click on your workspace name at the top left.
   
2. Select Settings & administration from the menu, then click Organisation settings. 
3. From the left sidebar, click  Settings. Then select Organisation policies. 
4. Click the Permissions tab. 
5. Next to the policy you'd like to set, click Add policy. 
6. Follow the prompts and select Save policy. Click Create policy to confirm.