Two teammates sitting on a bench together
コラボレーション

6 ways to make hybrid meetings work

Following our tips and using a collaborative platform like Slack can go a long way toward keeping the discussion effective

Slack チーム一同作成2022年7月22日

Remote work options were already becoming popular by 2019 when a joint survey by Slack and GlobalWebIndex found that among knowledge workers, 75% were at least occasionally working remotely. But the pandemic forced even the most reluctant employers to move their operations online. To many people’s surprise, it was a success.

As early as June 2020, a survey by PwC showed that 89% of employers planned to allow employees to work remotely at least one day a week in the long term. By January 2021, most employers were making active investments to support hybrid work environments, from adding virtual collaboration tools to redesigning office footprints, according to another PwC survey. Clearly, hybrid workspaces are here to stay.

But what does this mean for meetings? How can you hold productive, inclusive meetings when some workers are on-site and others are remote? Here are six ways to get more out of hybrid meetings in the workplace.

1. Set and distribute an agenda

Hybrid meetings work best when pre-planned. When everyone isn’t in the same physical room, it’s easy for minds to wander. Create an agenda ahead of time and send it to all participants. This helps everyone know what to expect and stay focused, whether they’re in the office or halfway around the world.

One employee with a key over their head, one with a lightbulb over their head

2. Consider the employee experience

If you plan to use whiteboards, flip charts or other physical items, take some time before the meeting to log in and check your cameras. Can you easily see what you’re sharing? Or would it be better to send digital versions for remote team members? Remember, they might be logging in via different devices, from laptops with large external monitors to smartphones.

3. Test your tech

How many times have you shown up on time for a virtual meeting only to spend the first 10 minutes dealing with muted speakers and frustrating lags? Test your setup pre-meeting to reduce the chances of dropouts, lost audio or other technical problems.

4. Make remote workers “life-size”

When everyone is remote, seeing each other in tiny boxes on the screen is par for the course. But when some people are in the same room, remote workers can seem diminished when they’re in a box. Set up a large external monitor or two in the room. When someone remote is speaking, put them up on the big screen so it feels like they’re in the room with you.

5. Focus on facilitation

Remote participants can easily be overlooked during a hybrid meeting. This is where a great facilitator comes in. This person should be extremely familiar with the agenda to keep things moving but should primarily focus on ensuring that everyone has equal time. Also, consider pairing each remote attendee with someone in the room they can Slack or chat with if they need something. They might be able to discreetly get a camera moved or ask someone to speak up.

6. Use a customizable platform like Slack

Not all meetings need to be in real time. In Slack, you can customize channels for different needs, including asynchronous meetings. If the plan doesn’t require face-to-face communication, you could set up an office-hours time window for people to log in and share feedback or chat. You can easily share documents or short video clips, voice opinions and even take votes, all without the complications of a hybrid real-time meeting.

When you do need a real-time meeting, Slack can still help. Post the schedule in a relevant channel and ask participants to weigh in ahead of time. You can then use the platform to seamlessly integrate all the tools your meeting requires, from video conferencing to document sharing. It’s a streamlined way to keep everyone on track, no matter where they’re physically located.

Putting it all together

Hybrid meetings bring a unique set of challenges. From technical issues to making remote participants feel included, you’ll need to be on your toes to proactively keep the discussion moving. But following our tips and using a collaborative platform like Slack can go a long way toward making any hybrid meeting a success.

この記事はお役に立ちましたか?

0/600

助かります!

ご意見ありがとうございました!

了解です!

ご意見ありがとうございました!

うーん、システムがなにか不具合を起こしてるみたいです。後でもう一度お試しください。

読み進める

コラボレーション

フォーマルな会議とカジュアルな会議の違い

ベストプラクティスとそれぞれの用途を理解して、効率が高く生産的な会議を実施

コラボレーション

経営会議とは?成功させるポイントや失敗するケースを紹介

経営会議は、企業の経営方針や事業計画など、重要な役割を担っています。経営会議を開催する目的や運営に必要な基礎知識、成功させるためのポイントを解説します。

生産性

リモートマネジメントとは?目的や課題、効率的に行う方法を解説

リモートマネジメントは、リモートワーク管理の課題を解決するものです。リモートマネジメントの目的や効果的に進めるポイント、効果を高めるツールなどを紹介します。

生産性

会議の基本的な進め方とは?流れや結論を出す方法を解説

会議をどう進めていいか、不安な方もいるでしょう。会議の基本的な進め方や結論を出す方法のほか、会議前に準備しておくべきこと、会議中に実践しておくべきことなどを解説します。